What are the documents required for company registration?

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By Hiral Vakil on March 11, 2019

Here is a list of all the documents that you need to get ready with before you sit down for the process of company registration with Quicko.

Directors: Indian Nationals

The following documents are mandatory for Indian Nationals acting as Directors, during Company registration in India:

PAN Card: A self-attested copy of PAN Card of the proposed Directors of the Company will be required for Company Registration. PAN or Permanent Account Number is a unique 10 digit identification number issued by the Department of Income Tax in India.

Ministry of Corporate Affairs shall use the name written on PAN Card for any matters or communications relating to the company or its director. Hence, in case of any errors in the name mentioned in PAN Card or change of name due to marriage or any other reason, PAN Card must be changed before applying for incorporation of the company.

Address Proof: A self attested copy of the Address Proof of the proposed Directors of the Company will also be required for Company Registration. It should have the name of the Director as mentioned in his PAN Card and his most current address. Also the document must not be older than 2 months from the date of submission.

The following documents are valid as address proof for Indian Nationals :-

  • Passport
  • Election Card or Voter Identity Card
  • Ration Card
  • Driving License
  • Electricity Bill
  • Telephone Bill
  • Aadhaar Card
  • Bank Statement

Directors: Foreign Nationals

The following documents are mandatory for Foreign Nationals acting as Directors, during Company registration in India:

Passport: Passport is a compulsory proof of identity required in case a foreign director wishes to act as a director in an Indian Company and must be Notarised or Apostilled in the country in which it was issued. If the passport is in foreign language, it must be translated to English by an official translator and Notarised or Apostilled.

Note that, if the Passport does not contain the date of birth of the holder, then a duly Certified/Attested/Notarized or Apostilled document indicating the date of birth must be provided.

Address Proof: A Notarised or Apostilled address proof having the most current address must be submitted by the Director, having the name as mentioned in the passport. The document should not be older than 1 year from date of submission.

The following documents are valid as address proof for Foreign Nationals :-

  • Government Issued document containing address and identity
  • Driving License
  • Bank Statement
  • Residence Card
  • Electricity Bill
  • Telephone Bill

Shareholder: Indian / Foreign Nationals

The Identity Proof and Address Proof as listed above for directors must also be provided for all shareholders of the company, i.e., persons acting as subscribers to Memorandum of Association (MOA) and Articles of Association (AOA).

It may be noted that the subscribers to MOA and AOA can be same as the directors of the company.

Shareholder: Corporate entity or artificial judicial person

If any of the shareholder is a Body corporate, then, a Certificate of Incorporation of the Corporate, i.e., Company, LLP, etc. should be attached alongwith a resolution passed to subscribe to shares of the company under incorporation.

Company: registered office address

In addition to the documents containing identity proof as well as address proof for the Directors, proof must be provided to confirm the registered office address of the Company to be incorporated. The following documents must be submitted as proof of registered office of the company, during the registration process or within 30 days of incorporation of the company

  • The registered document of the title of the premises of the registered office in the name of the company, i.e. Sale Deed, Banakhat, etc..
  • The notarized copy of lease / rent agreement in the name of the company, printed on a Stamp Paper along with a copy of rent paid receipt not older than one month from date of submission
  • The authorization letter/ No Objection Certificate (NOC) from the Landlord (Name as mentioned in the Electricity Bill/ Gas Bill/ Water Bill/ Property Tax Receipt or Sale Deed) to use the premises by the company as its registered office, and
  • Any utility bills like telephone, gas, water, electricity, etc. containing the address of the company’s registered office premises in the name of the owner, which is not older than two months from date of submission.

In addition to the above documents, MOA and AOA shall be drafted by a professional which must be signed and notarized by the owners/promoters of the company and submitted during the process of incorporation of the company.