How to download Form 16 (Part A and Part B) from TRACES?

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Sakshi Shah

Form 16
Form 24Q
TDS
TRACES
TRACES Utility

Taxpayers can download Form 16 (Part A & Part B) from the TRACES portal by following the steps given below. Form 16 is a TDS Certificate issued by an employer with details of Salary Income and TDS deducted on it. The employer can download Part A of Form 16 from his account on TRACES. FY 2018-19 onwards, the employer can also download Part B of Form 16 from TRACES. To download Form 16, it is necessary that the status of the submitted return i.e. Form 24Q should be ‘Statement Processed with Default’ or ‘Statement Processed without Default’

Note: A deductor can download Part-B of Form 16 through TRACES website if:

TDS Return (24Q) for Salary Payments (Quarterly)
CA Assisted TDS return filing of one quarter for startups, companies and partnership firms making salary payments
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TDS Return (24Q) for Salary Payments (Quarterly)
CA Assisted TDS return filing of one quarter for startups, companies and partnership firms making salary payments
[Rated 4.8 stars by customers like you]

Steps to download Form 16 from TRACES

Time needed: 5 minutes.

  1. Login to TRACES

    Login to TRACES – Enter User Id, Password, TAN or PAN and captchaTRACES - Login Page for Taxpayers

  2. Navigate to Form 16

    Go to Downloads > Form 16TRACES - Download Form 16A Navigation

  3. Select Financial Year and PAN

    Select the Financial Year and PAN for which you want to download Form 16. Click on ‘Go’. The deductor can request for Form 16 using the option ‘Search PAN’ or ‘Bulk PAN’ TRACES - Select Financial Year, Enter PAN

  4. Details of authorised person

    The details of the Authorised Person will appear on the screen. These details are populated from the profile information on TRACES. Further, these details would be printed on Form 16. Click on Submit TRACES - Download Form 16B - Authorised Person Details

  5. Select either of the following for KYC validation:

    1. Digital Signature Support KYC validation – Select if you want to use KYC validation using DSC
    2. Normal KYC Validation (without Digital Signature) – Select if you want to use KYC validation without using DSC

  6. Option 1: KYC Validation using DSC

    Select the Financial Year, Quarter and Form Type for KYC validation using DSC. Click on ‘Validate DSC’ TRACES - Select Financial Year, Quarter, Form Type for DSC KYC Validation

  7. Enter password of DSC

    Enter the password of DSC and click on ‘ok’. Select the DSC certificate and click on ‘Sign.’ Enter the following details:
    1. Enter the Token number of the TDS Return filed for the Financial Year, Quarter and Form Type selected in Step 5 above
    2. Select the checkbox for Nil Challan or Book Adjustment
    3. Enter the challan details – BSR Code, challan serial number, challan amount, date on which tax is deposited
    4. Enter unique PAN-Amount combination – Enter PAN as entered in TDS Return and amount deposited
    5. Click on Proceed
    Note: Enter the details of the latest TDS return or TDS correction return filedTRACES - Registration_Enter Token Number

  8. Option 2: Normal KYC Validation without using DSC

    Select the Financial Year, Quarter and Form Type for KYC validation using DSC. Enter the Authentication Code if you have finished the validation earlier and you have the authentication code
    Enter the following details:
    1. Enter the Token number of the TDS Return filed for the Financial Year, Quarter and Form Type selected in Step 5 above
    2. Select the checkbox for Nil Challan or Book Adjustment
    3. Enter the challan details – BSR Code, challan serial number, challan amount, date on which tax is deposited
    4. Enter unique PAN-Amount combination – Enter PAN as entered in TDS Return and amount deposited
    5. Click on ProceedTRACES - Registration_Enter Token Number

  9. Success page

    The success page will appear on the screen once the KYC details are validated. Two Unique Request Numbers are generated separately for Part A and Part B of Form 16. You can download the file from tab ‘Downloads’ TRACES - Request Numbers for Form 16

  10. Navigate to Requested Downloads

    Enter the Request Number or Request Date or View All. Select the applicable row. If the status is ‘Available‘, click on the download buttonTRACES - Download Form 16A zip file

  11. Download TRACES utility

    Click on the HTTP Download button to download the file. A zip file is downloaded. Please do not extract the file. Go to Downloads > Requested Downloads. Click on the ‘Click here’ button to download the TRACES Utility.TRACES - Download TRACES Utility

  12. Enter verification code

    1. Click on TRACES PDF Converter 1.4L to download utility for Part A of Form 16
    2. Click on TRACES PDF Converter 1.1L to download utility for Part B of Form 16TRACES - Download Form 16A Utility

  13. Extract the zip file and open JAR file. Follow the steps to download pdf of Part A and Part B of Form 16

    1. Select zip file of Form 16 Part A or Form 16 Part B
    2. Enter your TAN as the password for the input file
    3. Select the folder to save the output pdf file
    4. Select digital certificate to digitally sign the PDF files – this is not mandatory
    5. Certificate details will be displayed under the certificate store
    6. Click on the button ‘Proceed’
    7. The pdf file of Part A or Part B of Form 16 is saved in the selected folder
    8. The password to open Form 16 is TAN number in Capital letters i.e. ABCD12345ETRACES - Download Form 16 PDF

How do I get form 16 online?
An employee cannot directly download Form 16. He should request the employer to download Form 16 form TRACES
Read Answer
How do I get form 16 online?
An employee cannot directly download Form 16. He should request the employer to download Form 16 form TRACES
Read Answer

FAQs

I am a salaried individual. My TDS has been deducted u/s 192. How can I download my Form 16?

You cannot download Form 16 on your own. You should request your employer to provide you with Form 16 since he has deducted the TDS on salary and filed a TDS Return. He can download Form 16 at the end of the financial year from TRACES. However, you can download Form 26AS from your account on the income tax website. It contains details of the total salary and TDS deducted on it.

Is Form 16A different from Form 16 Part A?

Yes. Form 16A is different from Form 16 Part A.
Form 16 is the TDS Certificate issued by an employer to the employee with details of Salary Income and TDS deducted on it. Form 16 comprises of two parts – Part A and Part B. Part A of Form 16 contains all the TDS information – employer’s details, employee details, tax details, and assessment year.
Form 16A is the TDS Certificate issued by a deductor for non-salary payments like professional fees, brokerage, commission, interest, rent, contractual payment, etc. It contains details of the nature of payment and TDS deducted on it.

What are the different ‘Request Status’ to download Form 16 on TRACES?

The different types of “Request Status” to download Form 16 on TRACES are as follows:
1. Submitted – Successful submission, Request in processing
2. Available: Form 16 available for Downloading
3. Disabled: Duplicate request submitted for downloading
4. Failed: User is advised to contact CPC(TDS)
5. Not Available: (i) All PAN mentioned in the statement are invalid (ii) No Deductee records are present in the statement

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