Bytes

Bytes - Your weekly dose of
investments, taxes, finance & more.

IT Portal 2.0
www.incometax.gov.in

IT Portal 2.0

Check out the latest videos explaining the various features of the new portal
www.incometax.gov.in
previous arrow
next arrow

How to download Form 16 (Part A and Part B) from TRACES?

author portrait

Sakshi Shah

Form 16
Form 24Q
TDS
TRACES
TRACES Utility
Last updated on July 9th, 2021

Taxpayers can download Form 16 Part A & Part B from the TRACES portal by following the steps given below. It is a TDS Certificate issued by an employer with details of income from salary and TDS deducted on it. The employer can download Part A from his account on TRACES. FY 2018-19 onwards, the employer can also download Part B from TRACES. It is necessary that the status of the submitted return i.e. Form 24Q should be ‘Statement Processed with Default’ or ‘Statement Processed without Default’ to download the Form.

Note: A deductor can download Part-B through TRACES website if:

TDS Return (24Q) for Salary Payments (Quarterly)
CA Assisted TDS return filing of one quarter for startups, companies and partnership firms making salary payments
[Rated 4.8 stars by customers like you]
TDS Return (24Q) for Salary Payments (Quarterly)
CA Assisted TDS return filing of one quarter for startups, companies and partnership firms making salary payments
[Rated 4.8 stars by customers like you]

Steps to download Form 16 from TRACES

Time needed: 5 minutes.

  1. Login to TRACES

    Login to TRACES – Enter User Id, Password, TAN or PAN and captchaTRACES - Login Page for Taxpayers

  2. Navigate to downloads from the dashboard

    Go to Downloads > Form 16Form 16 option from TRACES Dashboard

  3. Select Financial Year and PAN

    Select the Financial Year and PAN for which you want to download the form. Click on ‘Go’. The deductor can request for Form 16 using the option ‘Search PAN’ or ‘Bulk PAN’ Request Form 16 using PAN

  4. Details of authorised person

    The details of the Authorised Person will appear on the screen. These details are populated from the profile information on TRACES. Further, these details would be printed on the TDS certificate. Click on Submit Details of Authorised Person

  5. Select either of the following for KYC validation:

    1. Digital Signature Support KYC validation – Select if you want to use KYC validation using DSC
    2. Normal KYC Validation (without Digital Signature) – Select if you want to use KYC validation without using DSCChoose Digital KYC or Normal KYC

  6. Option 1: KYC Validation using DSC

    Select the Financial Year, Quarter, and Form Type for KYC validation using DSC. Click on ‘Validate DSC’ TRACES - Select Financial Year, Quarter, Form Type for DSC KYC Validation

  7. Digital Signature KYC – option 1

    Enter the password to proceed. TRACES - Digital Signature KYC

  8. Digital Signature Certificate option

    Select the DSC and sign. TRACES - Select DSC

  9. Enter the token number

    Authentication Code will not appear on the screen in the case of the DSC Supported KYC.
    • Token Number must be of the regular statement of the FY, Quarter, and Form Type displayed on the screen.TRACES - Enter Token Number

  10. Enter the CIN/BIN and PAN details

    Authentication code is generated after KYC information details validation, which remains valid for the same calendar day
    for the same form type, financial year, and quarter.
    • CIN/BIN details must be entered for the challan/book entry mentioned in the statement corresponding to the FY, Quarter, and Form Type mentioned above.
    • Amount should be entered in two decimal places (e.g., 1234.56).
    • CD Record no. is mandatory only in case of challan is mentioned more than once in the statement.TRACES - Enter further details

  11. Request numbers

    Unique request numbers will be generated part wise – part A and part B. TRACES - Unique Form 16 Part Numbers

  12. Requested downloads

    Track your request from “Downloads > Requested Downloads” and hence, can download the form 16 part A and part B. TRACES - Requested Downloads

  13. Download Form 16

    Form 16 parts will be available in “Requested Download”, Deductor can search for Form 16 (Part A or Part B) by
    using below mentioned options.TRACES - Download Form 16

  14. Form 16 Part A

    Save Form 16 Part A file. TRACES- Form 16 Part A

  15. Form 16 Part B

    Save Form 16 Part B file.TRACES - Form 16 Part B

  16. Download TRACES utility

    Click on the HTTP Download button to download the file. A zip file is downloaded. Please do not extract the file. Go to Downloads > Requested Downloads. Click on the ‘Click here’ button to download the TRACES Utility.TRACES - Download TRACES Utility

  17. Important details

    Enter the captcha code and click on submit. TRACES - Enter captcha code

  18. Enter verification code

    1. Click on TRACES PDF Converter 1.4L to download utility for Part A of Form 16
    2. Click on TRACES PDF Converter 1.1L to download utility for Part B
    You will need to run the PDF Converter Utility program. TRACES - Download Form 16A Utility

  19. Converter V1.4L – Form 16 Part A

    After extracting the zip file, access the folder and select the JAR file. TRACES - Select the JAR file for Form 16 Part A

  20. TRACES PDF Generation Utility

    Enter the required details as shown in the image below. TRACES -Enter Details in the PDF Generation Utility

  21. TRACES PDF generation Version 1.1L

    Select the JAR file for Form 16 Part B. TRACES - PDF Generation Utility for Form 16 Part B

  22. Enter details in PDF generation utility

    Enter the required details as mentioned in the image given below. TRACES - PDF Generation Utility for Form 16 Part B

Hence, after completing the above process you will receive the Form 16 Part A and Part B.

How do I get form 16 online?
An employee cannot directly download Form 16. He should request the employer to download it form TRACES portal
Read Answer
How do I get form 16 online?
An employee cannot directly download Form 16. He should request the employer to download it form TRACES portal
Read Answer

FAQs

I am a salaried individual. My TDS has been deducted u/s 192. How can I download my Form 16?

You cannot download Form 16 on your own. You should request your employer to provide you with the TDS certificate since he has deducted the TDS on salary and filed a TDS Return. He can download it at the end of the financial year from TRACES. However, you can download Form 26AS from your account on the income tax website. It contains details of the total salary and TDS deducted on it.

Is Form 16A different from Form 16 Part A?

Yes. Form 16A is different from Form 16 Part A.
Form 16A is the TDS Certificate issued by a deductor for non-salary payments like professional fees, brokerage, commission, interest, rent, contractual payment, etc. It contains details of the nature of payment and TDS deducted on it.

What are the different ‘Request Status’ to download Form 16 on TRACES?

The different types of “Request Status” to download Form 16 on TRACES are as follows:
1. Submitted – Successful submission, Request in processing
2. Available: Form 16 available for Downloading
3. Disabled: Duplicate request submitted for downloading
4. Failed: User is advised to contact CPC(TDS)
5. Not Available: (i) All PAN mentioned in the statement are invalid (ii) No Deductee records are present in the statement

Got Questions? Ask Away!

  1. Hey @HarishMehta

    Taxpayers or deductee cannot directly download form 16/form16A, the option to download Form 16/ 16A has been given to the Deductor. So, if you need Form 16 / 16A for TDS deducted by your current or previous employer or deductor you will have to contact them for the same. There is no option available on TRACES whereby you can download it yourself.

    Hope this helps!

  2. Hey @Dia_malhotra

    Yes, individuals can still register as a taxpayer on TRACES even if they do not have TAN of the deductor by providing:

    • Assessment Year
    • Challan Serial Number and
    • Amount of tax you have paid

    Hope this helps!

  3. Avatar for saad saad says:

    In my Justification Report it shows an interest payable error whereas I’ve already paid the interest for that particular month According to the regulations what could be the reason for this?

  4. Hi @saad,

    According to regulations, interest payment default/errors may arise due to error in challan details , short deduction, short payment, late deposit of TDS amount. Here, you can file correction statement and revise the return.

    Hope this helps!

  5. The USB e-pass 2003 token device is particular type of a DSC.

  6. Hi @nisshant

    26QB is the challan cum return statement. As soon as you file the form, TDS amount paid by you gets utilized. There are few corrections that are allowed in form 26QB. You can refer to the article below. You cannot get the refund of the taxes paid through an online method. You can contact concerned Assessing Officer (AO) of the Income Tax Department (ITD).

    You can also contact Aaykar Sampark Kendra (ASK) on Toll Free No. 1800-180-1961 to ask for help.

    Hope this helps!

Continue the conversation on TaxQ&A

5 more replies

Participants