TRACES is the online portal for filing TDS Returns, correction of TDS Returns and downloading TDS documents. Form 16A is a TDS Certificate issued by a deductor for non-salary payments like professional fees, brokerage, commission, interest, rent, contractual payment etc. It contains details of nature of payment and TDS deducted on it. The deductor can download Form 16A from his account on TRACES. To download Form 16A, it is necessary that the status of the submitted return i.e. Form 26Q should be ‘Statement Processed with Default’ or ‘Statement Processed without Default’.
Form 16A is not the same as Form 16. While Form 16A is TDS Certificate for non-salary payments, Form 16 is TDS Certificate for salary payments. A deductor can download Form 16 and Form 16A from his account on TRACES. Learn more about the process to download Form 16 from TRACES.
Steps to download Form 16A from TRACES
- Login to TRACES
Login to TRACES – Enter User Id, Password, TAN or PAN and captcha
- Navigate to Form 16A
Go to Downloads > Form 16A
- Select Financial Year and PAN
Select the Financial Year and PAN for which you want to download Form 16A. Click on ‘Go’. The deductor can request for Form 16A using the option ‘Search PAN’ or ‘Bulk PAN’
- Details of authorised person
The details of the Authorised Person will appear on the screen. These details are populated from the profile information on TRACES. Further, these details would be printed on Form 16. Click on Submit
- Select either of the following for KYC validation:
1. Digital Signature Support KYC validation – Select if you want to use KYC validation using DSC
2. Normal KYC Validation (without Digital Signature) – Select if you want to use KYC validation without using DSC - KYC Validation using DSC option
Select the Financial Year, Quarter and Form Type for KYC validation using DSC. Click on ‘Validate DSC’
- Enter password of DSC
Enter the password of DSC and click on ‘ok’. Select the DSC certificate and click on ‘Sign.’ Enter the following details:
1. Enter the Token number of the TDS Return filed for the Financial Year, Quarter and Form Type selected in Step 5 above
2. Select the checkbox for Nil Challan or Book Adjustment
3. Enter the challan details – BSR Code, challan serial number, challan amount, date on which tax is deposited
4. Enter unique PAN-Amount combination – Enter PAN as entered in TDS Return and amount deposited
5. Click on Proceed
Note: Enter the details of the latest TDS return or TDS correction return filed
- Option 2: Normal KYC Validation without using DSC
Select the Financial Year, Quarter and Form Type for KYC validation using DSC. Enter the Authentication Code if you have finished the validation earlier and you have the authentication code
Enter the following details:
1. Enter the Token number of the TDS Return filed for the Financial Year, Quarter and Form Type selected in Step 5 above
2. Select the checkbox for Nil Challan or Book Adjustment
3. Enter the challan details – BSR Code, challan serial number, challan amount, date on which tax is deposited
4. Enter unique PAN-Amount combination – Enter PAN as entered in TDS Return and amount deposited
5. Click on Proceed
- Success page
Success page will appear on the screen once the KYC details are validated. Two Unique Request Numbers are generated separately for Part A and Part B of Form 16. You can download the file from tab ‘Downloads’
- Navigate to Requested Downloads
Enter the Request Number or Request Date or View All. Select the applicable row. If the status is ‘Available‘, click on the download button
- Download TRACES utility
Click on HTTP Download button to download the file. A zip file is downloaded. Please do not extract the file. Go to Downloads > Requested Downloads. Click on the ‘Click here’ button to download the TRACES Utility.
- Enter verification code
1. Click on TRACES PDF Converter 1.4L to download utility for Part A of Form 16
2. Click on TRACES PDF Converter 1.1L to download utility for Part B of Form 16
- Extract the zip file and open JAR file. Follow the steps to download pdf of Part A and Part B of Form 16
1. Select zip file of Form 16 Part A or Form 16 Part B
2. Enter your TAN as the password for the input file
3. Select the folder to save the output pdf file
4. Select digital certificate to digitally sign the PDF files – this is not mandatory
5. Certificate details will be displayed under the certificate store
6. Click on the button ‘Proceed’
7. The pdf file of Part A or Part B of Form 16 is saved in the selected folder
8. The password to open Form 16 is TAN number in Capital letters i.e. ABCD12345E
FAQs
You cannot download Form 16A on your own. You should request your deductor to provide you with Form 16A since he has deducted the TDS and filed TDS Return. He can download Form 16A at the end of each quarter from TRACES. However, you can download Form 26AS from your account on the income tax website. It contains details of total income and TDS deducted on it.
Yes. Form 16A is different from Form 16 Part A.
Form 16 is the TDS Certificate issued by an employer to the employee with details of Salary Income and TDS deducted on it. Form 16 comprises of two parts – Part A and Part B. Part A of Form 16 contains all the TDS information – employer’s details, employee details, tax details, and assessment year.
Form 16A is the TDS Certificate issued by a deductor for non-salary payments like professional fees, brokerage, commission, interest, rent, contractual payment, etc. It contains details of the nature of payment and TDS deducted on it.
1. Submitted – Successful submission, Request in processing
2. Available – Form 16A available for Downloading
3. Disabled – Duplicate request submitted for downloading
4. Failed – User is advised to contact CPC(TDS)
5. Not Available – All PAN mentioned in the statement are invalid
