Bytes

Bytes - Your weekly dose of
investments, taxes, finance & more.

IT Portal 2.0
www.incometax.gov.in

IT Portal 2.0

Check out the latest videos explaining the various features of the new portal
www.incometax.gov.in
previous arrow
next arrow

How to Download Form 16A from TRACES?

author portrait

Sakshi Shah

Form 16A
Form 26Q
TDS
TRACES
TRACES Utility
Last updated on July 21st, 2021

TRACES is the online portal for filing TDS Returns, correction of TDS Returns, and downloading TDS documents. Form 16A is a TDS Certificate issued by a deductor for non-salary payments like professional fees, brokerage, commission, interest, rent, contractual payment, etc. It contains details of the nature of payment and TDS deducted on it. The deductor can download Form 16A from his account on TRACES. To do so, it is necessary that the status of the submitted return i.e. Form 26Q should be ‘Statement Processed with Default’ or ‘Statement Processed without Default’.

TDS Return (26Q) for Non-Salary Payments (Quarterly)
CA Assisted TDS return filing for employers, firms and companies making payment of Professional fees, Rent, Contracts, Commission, etc.
[Rated 4.8 stars by customers like you]
TDS Return (26Q) for Non-Salary Payments (Quarterly)
CA Assisted TDS return filing for employers, firms and companies making payment of Professional fees, Rent, Contracts, Commission, etc.
[Rated 4.8 stars by customers like you]

While Form 16A is TDS Certificate for non-salary payments, Form 16 a is TDS Certificate for salary payments. A deductor can download both from their account on TRACES.

How to Download Form 16A?

  1. Login to TRACES

    Login to TRACES – Enter User Id, Password, TAN or PAN and captchaTRACES - Login Details

  2. Navigate to Form 16A

    Go to Downloads > Form 16ATRACES - Download Form 16A Navigation

  3. Select Financial Year and PAN

    Select the Financial Year and PAN for which you want to download the TDS certificate. Click on ‘Go’. The deductor can request for Form 16A using the option ‘Search PAN’ or ‘Bulk PAN’TRACES - Select Financial Year, Enter PAN

  4. Details of authorised person

    The details of the Authorised Person will appear on the screen. These details are populated from the profile information on TRACES. Further, these details would be printed on Form 16A. Click on SubmitTRACES - Details of Authorised Person

  5. Select either of the following for KYC validation:

    1. Digital Signature Support KYC validation – Select if you want to use KYC validation using DSC
    2. Normal KYC Validation (without Digital Signature) – Select if you want to use KYC validation without using DSC

  6. KYC Validation using DSC option

    Select the Financial Year, Quarter and Form Type for KYC validation using DSC. Click on ‘Validate DSC’TRACES - Select Financial Year, Quarter, Form Type for DSC KYC Validation

  7. Enter password of DSC

    Enter the password of DSC and click on ‘ok’. Select the DSC certificate and click on ‘Sign.’ Enter the following details:
    1. Enter the Token number of the TDS Return filed for the Financial Year, Quarter and Form Type selected in Step 5 above
    2. Select the checkbox for Nil Challan or Book Adjustment
    3. Enter the challan details – BSR Code, challan serial number, challan amount, date on which tax is deposited
    4. Enter unique PAN-Amount combination – Enter PAN as entered in TDS Return and amount deposited
    5. Click on Proceed
    Note: Enter the details of the latest TDS return or TDS correction return filedTRACES - Registration_Enter Token Number

  8. Option 2: Normal KYC Validation without using DSC

    Select the Financial Year, Quarter and Form Type for KYC validation using DSC. Enter the Authentication Code if you have finished the validation earlier and you have the authentication code
    Enter the following details:
    1. Enter the Token number of the TDS Return filed for the Financial Year, Quarter and Form Type selected in Step 5 above
    2. Select the checkbox for Nil Challan or Book Adjustment
    3. Enter the challan details – BSR Code, challan serial number, challan amount, date on which tax is deposited
    4. Enter unique PAN-Amount combination – Enter PAN as entered in TDS Return and amount deposited
    5. Click on ProceedTRACES - Registration_Enter Challan details

  9. Success page

    Success page will appear on the screen once the KYC details are validated. Two Unique Request Numbers are generated separately for Form 16A. You can download the file from tab ‘Downloads’TRACES - Request Number for Form 16A

  10. Navigate to Requested Downloads

    Enter the Request Number or Request Date or View All. Select the applicable row. If the status is ‘Available‘, click on the download buttonTRACES - Download Form 16A zip file

  11. Download TRACES utility

    Click on HTTP Download button. A zip file is downloaded. Please do not extract the file. Go to Downloads > Requested Downloads. Click on the ‘Click here’ button.TRACES - Download TRACES Utility

  12. Enter verification code

    1. Click on TRACES PDF Converter 1.4L to download utility for Form 16A
    TRACES - Download Form 16A Utility

  13. Extract the zip file and open JAR file. Follow the steps to download pdf of Form 16A

    1. Select zip file of Form 16A
    2. Enter your TAN as the password for the input file
    3. Select the folder to save the output pdf file
    4. Select digital certificate to digitally sign the PDF files – this is not mandatory
    5. Certificate details will be displayed under the certificate store
    6. Click on the button ‘Proceed’
    7. The pdf file of Form 16A is saved in the selected folder
    8. The password to open Form 16A is TAN number in Capital letters i.e. ABCD12345ETRACES - Download Form 16 PDF

FAQs

I am a professional service provider and my TDS has been deducted u/s 194J. How can I download Form 16A?

You cannot download Form 16A on your own. You should request your deductor to provide you with Form 16A since he has deducted the TDS and filed TDS Return. He can download Form 16A at the end of each quarter from TRACES. However, you can download the tax credit statement from your account on the income tax website. It contains details of total income and TDS deducted on it.

Is Form 16A different from Form 16 Part A?

Yes. Form 16A is different from Form 16 Part A.
The employer issues Form 16 TDS Certificate to the employee with details of Salary Income and TDS deducted on it. It comprises of two parts – Part A and Part B. Form 16 Part A contains all the TDS information – employer’s details, employee details, tax details, and assessment year.
The deductor issues Form 16A TDS Certificate for non-salary payments like professional fees, brokerage, commission, interest, rent, contractual payment, etc. It contains details of the nature of payment and TDS deducted on it.

What are the different ‘Request Status’ to download Form 16A on TRACES?

1. Submitted – Successful submission, Request in processing
2. Available – Form 16A available for Downloading
3. Disabled – Duplicate request submitted for downloading
4. Failed – User is advised to contact CPC(TDS)
5. Not Available – All PAN mentioned in the statement is invalid

Got Questions? Ask Away!

  1. Hey @HarishMehta

    Taxpayers or deductee cannot directly download form 16/form16A, the option to download Form 16/ 16A has been given to the Deductor. So, if you need Form 16 / 16A for TDS deducted by your current or previous employer or deductor you will have to contact them for the same. There is no option available on TRACES whereby you can download it yourself.

    Hope this helps!

  2. Hey @Dia_malhotra

    Yes, individuals can still register as a taxpayer on TRACES even if they do not have TAN of the deductor by providing:

    • Assessment Year
    • Challan Serial Number and
    • Amount of tax you have paid

    Hope this helps!

  3. Avatar for saad saad says:

    In my Justification Report it shows an interest payable error whereas I’ve already paid the interest for that particular month According to the regulations what could be the reason for this?

  4. Hi @saad,

    According to regulations, interest payment default/errors may arise due to error in challan details , short deduction, short payment, late deposit of TDS amount. Here, you can file correction statement and revise the return.

    Hope this helps!

  5. The USB e-pass 2003 token device is particular type of a DSC.

  6. Hi @nisshant

    26QB is the challan cum return statement. As soon as you file the form, TDS amount paid by you gets utilized. There are few corrections that are allowed in form 26QB. You can refer to the article below. You cannot get the refund of the taxes paid through an online method. You can contact concerned Assessing Officer (AO) of the Income Tax Department (ITD).

    You can also contact Aaykar Sampark Kendra (ASK) on Toll Free No. 1800-180-1961 to ask for help.

    Hope this helps!

Continue the conversation on TaxQ&A

5 more replies

Participants