Any company with more than 20 employees is required by law to register with the Employee’s Provident Fund Organisation (EPFO). A mandatory contribution is made to an employee’s PF account, every month. When an employee changes a job, he/she can transfer this balance from an old account to the new one. In order to transfer EPF balance, one must have an active UAN account. Also, Aadhaar and bank details must be seeded against their UAN account.
Steps to transfer EPF balance online:
- Go to EPFO Member’s portal
Click on Login from the Home Page
- Login to your account
Use your UAN and Password
- Next Go to Online Services
Click on One Member one EPF Account (Transfer Request)
- Verify personal information and PF account for the present employment
If you dont do this step your claim will not be processed:
- Click ‘Get Details’
This will help obtain PF account details of the previous employment
- Select the employer for attestation of a claim.
It could be a previous employer or current employer based on the availability of authorised signatory holding DSC.
- Click on ‘Get OTP’ to receive OTP to UAN registered mobile number
Enter the OTP and submit the transfer request.
The employer will approve EPF Request digitally by accessing the employer interface of EPFO. Submit the self-attested copy of your online PF transfer request in pdf format to your selected employer within 10 days of submitting the request online.
UAN is short for Universal Account Number which is allotted by Employees Fund Organisation (EPFO). It can be issued only to the individuals who have a valid PF number. UAN acts as an umbrella which links multiple Member Identification Numbers issued to a single member under single Universal Account Number. When members switch organisations, they are allotted different IDs. Through UAN, a member will be able to view details of all his IDs linked to it.
If a member is already allotted Universal Account Number (UAN) then he / she is required to provide the same upon joining a new establishment. This will enable the employer to mark the new allotted Member Identification Number (Member Id) to the already allotted Universal Identification Number (UAN).
Employees can check the status of their EPF balance transfer/withdrawal claims through various modes. They can check the claim status through EPFO member portal, by SMS or by using the EPFO mobile app. Here are steps to check status of claim on EPFO member portal:
1. Go to EPFO Portal
2. Go to Our Services > For Employees
3. Click on ‘Know Your Claim Status’
4. Enter your UAN, Captcha and click on Search
5. Enter the State of your PF office, your establishment code, PF account number and click on submit.
No, only companies with more than 20 employees are required to register for EPFO. For companies with lesser employees, it is optional.