Extraordinary General Meeting: Consent Letter From Shareholders

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Maharshi Shah

Extraordinary General Meeting
Last updated on April 27th, 2021

An Extraordinary General Meeting (EGM) is unlike the Annual General Meeting (AGM). An AGM is a mandatory yearly gathering of a company’s interested shareholders. However, an EGM refers to any shareholder meeting called by a company other than it’s scheduled annual meeting. It is held when some urgent issue related to the company arises or any situation of crisis and it requires the input of all its senior executives and the Board.

When can an Extraordinary General Meeting be called?

The members/shareholders of a company can call for an EGM. However, only certain members with a significant stake in the company are allowed to call for an EGM. They are listed in the Companies Act,2013 as follows:

Hence, a notice period of 21 days must be given to the members. However, there is an exception to this rule. Where if 95% of the voting members’ consent is a given, the EGM can be held at a shorter notice.

The following number of members is required for a quorum unless stated otherwise in the Company Article.

  1. In the case of a public company: five members personally present; and
  2. In the case of any other company: two members personally present

The shareholders are to give their consent for holding the Extraordinary General Meeting at Shorter Notice.

Download Consent Letter Template
Download Sample Consent Letter for holding EGM at shorter notice
Download Consent Letter Template
Download Sample Consent Letter for holding EGM at shorter notice


Who can call an EGM?

An EGM can be called by the following members:
– Committee member (if approved by the majority of voting committee members) or
– A written request signed by at least 25% of lot owners or their representatives or
– A person authorized by an adjudicator’s order

How many days notice is required for an EGM?

The minimum full period of notice for all meetings is 14 days, even if a special resolution is to be proposed, except for the AGM of a PLC, which is 21 days. The company’s articles may require a longer period.

When is a special resolution passed?

A special resolution is a resolution of the company’s shareholders which requires at least 75% of the votes cast by shareholders in favor of it in order to pass. Where no special resolution is required, an ordinary resolution may be passed by shareholders with a simple majority of more than 50% of the votes cast.

Got Questions? Ask Away!

  1. Hey @Nandana

    Yes, consent for holding a general meeting at shorter notice can be given via email. However, such consent shall be sent before the time fixed for the general meeting.

    Hope this helps!