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Resignation Letter Overview and Format

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Lasya Pamidi

Employment documents
Legal
Resignation letter
Last updated on April 30th, 2021

What is a Resignation letter?

A Resignation letter is an official document that records the end of an employee’s employment with an organisation. A resignation letter usually contains the reasons for resignation, requested date of termination and a formal thanks to the employer for providing employment thus far.

The duties and obligations in the employment contract cease to operate after serving the notice period. The employer accepts the resignation by sending a relieving letter to the employee

People also refer to it as Exit Letter, Employee Withdrawal Letter and Employee Exit Letter

How to Write a Resignation Letter?

Resignation Letter Format
Download Resignation Letter to resign from your employment
Download
Resignation Letter Format
Download Resignation Letter to resign from your employment
Download

FAQs

Can an employer not accept your resignation?

No, an employer cannot legally refuse your resignation, especially if you have given proper notice and followed proper protocol. However, to ensure that this does not happen, double-check that you are not violating your contract, resign in person, and follow the proper protocol when resigning.

Are there any laws applicable regarding a resignation letter?

There are no laws outlining what must be put into the letter. However, it is a formal document stating an employee’s intent to resign.

How is a Resignation letter different from a Termination Letter?

A Letter of Termination of Employment is given when an employer wishes to terminate the employment of an employee for various reasons. However,  A resignation letter is an official document that records the end of an employee’s employment with an organisation and is given by an employee to an employer.

Got Questions? Ask Away!

  1. Hey @HarshitShah

    The things to include in an employee’s personnel file are:

    • Job application, CV and cover letter
    • Education and past employment info
    • Role description
    • Job offer letter and employment contract
    • Emergency contact information
    • Training records
    • Payroll and benefits information (but not bank details)
    • Performance appraisal forms
    • Disciplinary action reports
    • Employee resignation letter
    • Exit interview documentation
    • Any other documentation related to employment