What is a Resignation letter?
A Resignation letter is an official document that records the end of an employee’s employment with an organisation. A resignation letter usually contains the reasons for resignation, requested date of termination and a formal thanks to the employer for providing employment thus far.
The duties and obligations in the employment contract cease to operate after serving the notice period. The employer accepts the resignation by sending a relieving letter to the employee
People also refer to it as Exit Letter, Employee Withdrawal Letter and Employee Exit Letter
How to Write a Resignation Letter?
- Date and Subject– To start your letter, include the date of drafting the letter, Employer’s name, and their designation. Following this, include the subject line as “Resignation Letter”
- Start with an address line– Address the recipient by name. You can use introductions like “Dear,” “Hello,” or simply “Mr./Ms. [supervisor’s last name].”
- Statement of resignation– State clearly that you are writing to submit your formal resignation from the company. If you’d like, you can include your position title as well.
- Notice Period and Last date– While it is standard to provide two weeks’ notice, Companies might have specific instruction around what last date of work should be. After getting this information, list the date and weekday of final day at the company.
- Include a statement of gratitude– It is always a good career decision to keep your relationships positive. Writing one or two sentences explaining what you are thankful for about your time at the company will help foster a peaceful transition.
- Signature– Lastly, finish the letter by signing your name after a closing statement like “Sincerely,” or “Thank you.”
FAQs
No, an employer cannot legally refuse your resignation, especially if you have given proper notice and followed proper protocol. However, to ensure that this does not happen, double-check that you are not violating your contract, resign in person, and follow the proper protocol when resigning.
There are no laws outlining what must be put into the letter. However, it is a formal document stating an employee’s intent to resign.
A Letter of Termination of Employment is given when an employer wishes to terminate the employment of an employee for various reasons. However, A resignation letter is an official document that records the end of an employee’s employment with an organisation and is given by an employee to an employer.
Hey @HarshitShah
The things to include in an employee’s personnel file are: