What is a Relieving Letter?
A Relieving Letter is provided by the employer when an employee resigns formally. This letter is an acceptance to his/her resignation. The roles and responsibilities of the employee as per the employment contract shall be relieved.
Future employers can ask for relieving letters from the employee from previous organisations since it acts as a written statement of the fact that the employee left previous employments without issues. In terms of the Shops and Establishments Act of most states, a service certificate/ relieving letter must be given promptly.
Other names for this document are Employee Experience Letter, Experience Letter, Relieving Letter, Service Certificate, Employee Proof of Employment Letter
When to use the letter?
An employer gives this letter to an employee on the last working day or upon receipt of the request for the same.
This document should be printed on the letterhead of the company where the employee has worked. It has to be signed by the authorised representative i.e HR manager of the company.
Elements of a Relieving Letter
- Issuance Date: Include the date on which the letter shall be issued
- Employee’s Detail: After mentioning the issuance date, resigning employees’ full name, designation, department, employee ID, and the name of the organisation has to be mentioned.
- Subject: Under this part, employers can describe what the letter is all about. Else they can state ‘Relieving letter’ as the subject or reference line.
- Resignation details of Employees: The letter format’s second paragraph must state the acceptance of the employee’s resignation. The roles and responsibilities of the employee as per the employment contract shall be relieved.
- Appreciation Statement: The second paragraph should assure the employee that they would receive the full and final settlement within a stipulated period.
- Any benefit or Salary Accrued Pending: Inform the employee when his dues will cleared if any.
- Signature: Conclude the letter with ‘sincerely,’ employer’s Signature, designation, and the date of issue.
FAQs
An Employment Contract or Employment Agreement is a legally binding employment document that lays down the stipulations relating to the performance of an employee’s duties during the course of his employment.
A letter of Termination of Employment is provided when an employer has terminated the employment of an employee for various reasons. However, a Relieving Letter is provided by the employer when an employee resigns formally.
No, it’s not compulsory. However, most companies so to maintain relationships with employees.
Hey @HarshitShah
The things to include in an employee’s personnel file are: