How to Download Form 16D (TDS Certificate) from TRACES ?

Form 16D is a TDS Certificate issued by a Payer for payment of a commission, brokerage, contractual fee, the professional fee under section 194M. It contains details of the nature of payment and TDS deducted on it. Sec 194M is applicable from 1st September 2019. Thus, Form 16D is available for download from FY 2019-20 onwards.

  • Deductor or Taxpayer – Individual or HUF who are not liable to deduct TDS u/s 194C, 194H, 194J
  • Nature of Payment – Payment of Commission, Brokerage, Contract Fee, Professional Fee to a resident deductee exceeding Rs. 50 lacs in a financial year
  • Rate & Section – Payer should deduct TDS u/s 194M at 5%
  • TDS Return – Payer should file Form 26QD
  • TDS Certificate – Payer should provide Form 16D to the Deductee
  • It is not necessary to have a TAN to file Form 26QD PAN of Payer and PAN of Deductee is mandatory

The Payer i.e. Taxpayer can download Form 16D from his account on TRACES FY 2019-20 onwards. To download Form 16D, it is necessary that the status of the submitted return i.e. Form 26QD should be ‘Processed’.

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Steps to download Form 16D (TDS Certificate) from TRACES

  1. Log in to TRACES

    Log in to TRACES – Enter User Id, Password, PAN, and captcha. The User Id for a taxpayer is the PAN.

  2. Navigate to Form 16B/16C/16D

    Go to Downloads > Form 16B/16C/16D

  3. Select the required details

    Select the required details for which you want to download Form 16. Click on ‘Proceed’
    1. Form Type – Select Form 26QD
    2. Assessment Year
    3. Acknowledgment Number
    4. PAN of Deductee

  4. Download Form 16D

    A list of challans will appear on the screen. Click on ‘Download‘ to download Form 16D for the relevant challan

  5. Authorised person

    The details of the Authorised Person will appear on the screen. These details are populated from the profile information on TRACES. Further, these details would be printed on Form 16D. Click on Submit

  6. Request number

    Success page will appear on the screen. A Request Number is generated. You can download the file from tab ‘Downloads’

  7. Navigate to requested downloads

    Go to Downloads > Requested Downloads

  8. Request number/date

    Enter the Request Number or Request Date or View All. Click on ‘View Request’. A list of requests pertaining to the search criteria will appear. Select the row containing Form 16D PDF file. If the status is ‘Available‘, click on the download button
    Note: If the status is ‘Submitted’, please wait for 24 to 48 hours for the status to change to ‘Available’

  9. Download the file

    Click on the HTTP Download button to download the file. A zip file is downloaded. The password to open ‘Form 16D’ Zip file is Date of Birth of Payer (Taxpayer) in DDMMYYYY format. E.g. 15051990

FAQs

What are the different ‘Request Status’ to download Form 16D on TRACES?

1. Submitted – Successful submission of Request for Form 16D
2. Available: Form 16D available for downloading
3. Failed: Taxpayer should request Form 16D again or is advised to contact CPC(TDS)

I am a professional / contract service provider/commission agent. My TDS has been deducted u/s 194M. How can I download my Form 16D?

A professional/contract service provider/commission agent cannot download Form 16D on their own. You should request your Payer (service receiver) to provide you with Form 16D since he has deducted the TDS and filed TDS Return (Form 26QD). However, you can download Form 26AS from your account on the income tax website. It contains details of the total service amount and TDS deducted on it.

I filed Form 26QD but forgot to save the Acknowledgement Number at the TIN website. How can I get the Acknowledgement Number?

1. Acknowledgment number of Form 26QD is available in Form 26AS (Annual Tax Statement) of the Taxpayer (Payer or Service Receiver)
2. A taxpayer can also click the option ‘View Acknowledgment’ hosted on the TIN website. Enter PAN of the Payer (Taxpayer) and Payee (Deductee), Total Payment and Financial Year (as mentioned at the time of filing the Form 26QD) to retrieve the Acknowledgment Number

Got Questions? Ask Away!

  1. Hey @HarishMehta

    Taxpayers or deductee cannot directly download form 16/form16A, the option to download Form 16/ 16A has been given to the Deductor. So, if you need Form 16 / 16A for TDS deducted by your current or previous employer or deductor you will have to contact them for the same. There is no option available on TRACES whereby you can download it yourself.

    Hope this helps!

  2. Hey @Dia_malhotra

    Yes, individuals can still register as a taxpayer on TRACES even if they do not have TAN of the deductor by providing:

    • Assessment Year
    • Challan Serial Number and
    • Amount of tax you have paid

    Hope this helps!

  3. saad says:

    In my Justification Report it shows an interest payable error whereas I’ve already paid the interest for that particular month According to the regulations what could be the reason for this?

  4. Hi @saad,

    According to regulations, interest payment default/errors may arise due to error in challan details , short deduction, short payment, late deposit of TDS amount. Here, you can file correction statement and revise the return.

    Hope this helps!

  5. The USB e-pass 2003 token device is particular type of a DSC.

  6. Hi @nisshant

    26QB is the challan cum return statement. As soon as you file the form, TDS amount paid by you gets utilized. There are few corrections that are allowed in form 26QB. You can refer to the article below. You cannot get the refund of the taxes paid through an online method. You can contact concerned Assessing Officer (AO) of the Income Tax Department (ITD).

    You can also contact Aaykar Sampark Kendra (ASK) on Toll Free No. 1800-180-1961 to ask for help.

    Hope this helps!

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