MCA Portal : Edit Profile Information

MCA Portal users can update the personal information on the portal. These changes can be made after Registering on the MCA Portal. Along with editing the profile information, users can also change the password of their MCA account. The following details can be updated on the portal:

  1. E-mail ID
  2. Date of Birth (D.O.B)
  3. Address
  4. City
  5. Country
  6. State
  7. PIN
  8. Mobile Number

Steps To Edit Personal Information On MCA Portal

  1. Go to the MCA Portal

    Access the MCA Portal and log in using valid credentials.

  2. Click on the username.

    The Username will be on the top left corner of the dashboard

  3. Edit the details you wish to change.

    We move to the “Edit Your Personal Profile“. The personal details entered during user registration except for User ID, Name and Date of Birth are displayed in edit mode.

  4. Once the changes are made, click on “Update“.

    Check the Information and Click on Update once its verified.

  5. Click on the “view/update mobile number” link to update the registered mobile number.

    Click on Yes option to receive the SMS from MCA about e-Filings.

  6. Enter your mobile number in the respective field.

    Finally, once the process is complete, click on Update.

Therefore, once the process is complete, a success message is displayed on the screen.

FAQs

My User ID has got blocked. What should I do?

On entering wrong password for three times consecutively, the user ID gets blocked for 12 hours. After this period, it will automatically become active.

How do you inspect a document on MCA?

– Go to MCA Portal
– Go to Service > Inspection public documents > Fill the CIN of desired company
– After showing detail on MCA portal, click on first coloum and wait for payment detail
– Pay the online amount of INR 50
– Inspect the desired documents on the ‘My Documents’ on MCA Portal.
– Click Downlaod

How can I view public documents?

You can view requested public documents in the following manner:

– Login to MCA Portal,
– Go to MY WORKSPACE > Documents,
– Click on the Download button to view the documents.

How to Register In the MCA Portal?

Individuals can self-register themselves on the MCA Portal to avail of the services of MCA. These services comprise of filing e-form and viewing public documents. After the completion of the registration process, the users are assigned a User ID and Password. The users can edit the profile information after completing the process of registration. In case the individual is a Company Director or a Professional User, they have to provide the DSC instead of a password during the registration process.

MCA Portal – Steps To Register

1. Firstly, Go to the MCA Portal

Visit the MCA Portal Website.

2. Click on ‘Register’ Button.

It will be located on the top bar of the page.

Hence, we move to the New User Registration page.

In Case of Registered User

  1. Choose the “Registered User” option under the User Category section.

    A registered user has access to some of the MCA services. All users under this category have a password-based login.

  2. Enter the relevant details under the personal details section.

    Enter details such as:
    – First Name
    – Middle Name
    – Last Name
    – Date of Birth (D.o.B)
    – Gender

  3. Additionally, enter the contact details in the respective fields. Areas marked with a red asterisk are mandatory fields.

    The contact details required are as such:
    – Address
    – City
    – State
    – Country
    – PIN Code
    – E-Mail ID
    – Confirm E-Mail ID

  4. Furthermore, enter the login details required.

    This section only needs to be filled if, in the User Details section, you selected registered user or business user with user role Company User-Others. These details are as such:
    – User name
    – Password
    – Confirm Password
    – Hint Question (Drop-down list)
    – Hint Answer

  5. Finally, click on create my account option to submit details for registration.

    A message confirming the successful creation of a new user will be displayed.

In Case of Business User

  • Step 1: Therefore, choose the “Business User” option. Business users have access to all the MCA Portal services. This category consists of the following business roles:
    • Director
    • Company User-Others
    • Practicing Professional
    • Manage/Secretary/Authorized Representative
  • Step 2: Secondly, enter the user details under the respective fields. The Director’s business role requires the Approved DIN Number and the Income Tax PAN. The other business roles only require the Income Tax PAN.
  • Step 3: The company user – others option requires additional information related to professional membership details such as:
    • The Institute of which you are a member
    • The Date of Enrollment
    • The Membership Number
    • The Certificate of Practice Number
    • The Membership Type
  • Step 4: Enter the Personal Details in the respective fields under the “Personal Details” section.
  • Step 5: Enter the appropriate contact details in the respective fields.
  • Step 6: Additionally, Enter the user ID under the login details section. Moreover, based on the user role you selected, fields to provide a password or attach DSC are displayed.
  • Step 7: Finally, once done click on “Create My Account.”

Once the registration process is complete, the user can make certain changes related to their account. These changes may involve editing personal information or changing the password of the account.

FAQs

While trying to log-in to MCA Portal, I am receiving Error message – “User Account Expired” What should I do?

If any User does not log-in to the MCA Portal for 6 (six) months, his/ her User Account gets expired. The expired User Account cannot be re-activated and the User is required to register again on MCA Portal.

When can I view documents in MCA Portal?

You can view the document only within 7 days after the payment has been confirmed. The documents are available for viewing only for 3 hours after you have started viewing the first document of the company.

How does the MCA Portal help me?

– It provides information about the acts and rules that govern the working of MCA.
– The portal allows you to access various MCA user services offered by the MCA.
– It allows you to access various reports offered by the MCA.
– They provide contact addresses of various offices and officials of MCA.
– It provides links to various other Ministry and Government agencie

MCA Portal : View Signatory Details

You can use this service to know the details of the authorized signatory of a company/LLP on the MCA portal. This data is perform filing done by the company / LLP. It helps to recognize a director/ representative of a company that can act on behalf of a company. It also helps to avoid fraud by an individual who acts as a company representative.

Steps to View MCA Signatory Details

There are two ways to view signatory details:

  1. Based on CIN / LLPIN of Compan/LLP and,
  2. Name of Company/LLP.

Based on CIN/LLPIN of Company/LLP

  1. Access the MCA Portal

Go to mca.gov.in. Click on MCA Services > Master Data > View Signatory Details

2. Enter CIN / LLPIN, captcha and click Submit.

3. List of Signatory will be shown.

It will show DIN/DPIN/PAN, Full Name, Residential Address, Designation, Date of Appointment, and DSC Details. You can also take a printout of the same for your reference.

View Signatory Details based on name of Company/LLP on the MCA portal

  1. Go to the MCA Portal.

    Click on MCA Services > Master Data > View Signatory Details

  2. Click on Search icon against Company / LLP Name.

    In another window enter Company / LLP Name and click on search.

  3. List of all the companies / LLP registered with that name will be displayed.

    Click on the hyperlink of Company / LLP name.

  4. Click Submit.

    Enter the captcha and click on Submit.

List of Signatory will be shown as follows.

FAQs

What is signatory detail?

A signatory is an Individual who signs a contract and creates a legal obligation. Furthermore, there could be several signatories for a specific contract.

What are the different mode available for making MCA fees payment?

The different modes of payment available are:
– Credit card/ Debit Card (Pay online)
– Challan (Generate the Challan online, fill it and deposit it off-line at an authorized bank branch)
– NEFT
– Net Banking (Pay online)

Who is authorized to allot the DIN?

Any person intending to become a director in an existing company shall file form DIR-3 and the same gets processed by Central Government (Office of Regional Director (Northern Region), Ministry of Corporate Affairs). Further, person who is appointed as a director upon filing form SPICe (INC-32) will be issued a DIN by the approving authority (Central Registration Centre).

MCA Portal : Verify DIN, PAN Details of Director

MCA has made it mandatory for the director to verify their PAN and DIN Details.

Verify PAN Details
Check PAN (Permanent Account Number) details online using PAN, Name, Date of Birth and Status of the PAN holder.
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Verify PAN Details
Check PAN (Permanent Account Number) details online using PAN, Name, Date of Birth and Status of the PAN holder.
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All existing Directors are expected to provide or update their details as per Income tax PAN Database with the DIN database. And make sure that there is no mismatch in PAN and DIN details. This service can be used to verify the details of Director as per DIN database with PAN database.

Steps to Verify DIN-PAN Details of Director

  1. Go to the MCA Portal.

    Access the mca.gov.in. Click on MCA Services > DIN Services > Verify DIN PAN Details of Director

  2. Enter DIN/ DPIN of a director and click Submit.

    In the DIN Services, enter the DIN/DPIN on the box below Verify DIN/DPIN-PAN Details of Director/Designated Partner.

  3. Enter PAN of a director and click on Submit.

    Name of a director will be displayed as per DIN Database.

The following error will be shown if there is a discrepancy in the DIN and PAN details.

FAQs

How to solve discrepancy in DIN-PAN details?

The user will be shown the details as per PAN database when DIN details are not matching with PAN database, Only those fields which are not matching. You can file DIR-6 and update the Income Tax PAN details to solve the discrepancy.

How to solve no PAN exist against the entered DIN error?

This usually happens in DIN allotted before the implementation of DIR-3 form. You can file DIR-6 form and update the PAN details.

How to activate DIN if it has been deactivated due to non-filing of DIR-3 KYC?

You need to file DIR-3 KYC with penalties and once it will be processed by MCA. Your DIN status will be active again.

How can I know the status of my DIN applied through DIR-3?

How can I know the status of my DIN applied through DIR-3?

MCA Portal: How to Update DSC?

This service is broadly used when you loose already associated/ registered DSC before its expiry. You can use update DSC service and register new DSC. You can update DSC for any of the following roles of an individual:

  • Director,
  • Manager / Secretary,
  • Practising Professional,
  • Authorised Representative,
  • Nodal Officer – IEPF,
  • Deputy Nodal Officer – IEPF.

You can not use Update DSC service of MCA to register DSC. For first time registration of DSC, you need to use Associate DSC service of MCA Portal.

Steps to Update DSC on MCA Portal

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  1. Go to the MCA Portal

    Access the mca.gov.in. Then, click on MCA Services > DSC Services > Associate DSC

  2. Select the Role of an individual from the dropdown list.

    Select Director from the dropdown list if you are updating the director’s DSC

  3. Enter DIN/ PAN of an individual whose DSC you wish to update.

    Under Associate Director’s/Designated Partner’s/Authorized Representative DSC.

  4. Click on “Yes”

    Click on “Yes” to “You have already registered your DSC as a director against the entered DIN. Do you want to update your DSC?”

  5. Enter the required details and click on Next.

     Enter Email ID, select DSC Certificate, agree to the declaration and click on submit.

A confirmation message will be displayed upon successful submission.

FAQs

Can I use update DSC service, if my DSC has expired?

No. If your associated DSC has expired then you can use Associate DSC function to register new DSC.

Can I use update DSC Service for the business user who lost his registered DSC?

Yes. Business users are the directors, practising professionals and individuals associated with companies. Their login is always DSC Based. Hence they will have to first update their DSC to log in on MCA Portal.

How to update DSC in case of Bank Official/ Nodal Administrator/ External Agency User?

In the case of Bank Officials/ Nodal Administrator/ External Agency User following are the steps for updating DSC:

– Go to mca.gov.in,
– Click on MCA Services > DSC Services > Update DSC,
Enter User ID, Name and Email ID,
– Click on Submit,
– Click the Select Certificate button next to the New Digital Certificate field. Browse and select the new DSC.
– Click the Update button. A message indicating DSC Update will be shown.

MCA Portal : Enquire DIN Status

It is mandatory to obtain DIN (Director Identification Number) for every director of a company. DIR-3 or SPICe INC-32 can be used for making an application for DIN. The only director with approved DIN Status can act on behalf of a company. You can know the DIN Status through Enquire DIN Status on the MCA Portal.

Steps to Enquire DIN Status on the MCA Portal.

  1. Go to the MCA Portal

    Access the mca.gov.in. Click on MCA Services > DIN Services > Enquire DIN Status

  2. Enter the DIN of a director

    Enter the DIN of a director you wish to enquire and click on Submit.

  3. DIN Details will be shown

    Details such as Director’s name, DIN Status, Date of approval will be shown.

In the case of Deactivated DIN, the reason for deactivation will also be displayed.

FAQs

How can I know the status of my DIN applied through DIR-3?

You can know the status of your DIN using Enquire DIN Status service of MCA Portal.

How to activate DIN if it has been deactivated due to non-filing of DIR-3 KYC?

You need to file DIR-3 KYC with penalties and once it will be processed by MCA. Your DIN status will be active again.

What does director of ACTIVE non-compliant company mean?

It means you are also a director of a company who has not filed INC-22A form with MCA. In that case, you can ask the company to file INC-22A with a penalty to become active compliant again.

How to solve discrepancy in DIN-PAN details?

The user will be shown the details as per PAN database when DIN details are not matching with PAN database, Only those fields which are not matching. You can file DIR-6 and update the Income Tax PAN details to solve the discrepancy.

MCA Portal: How to Associate DSC?

MCA portal provides online services related to registration and filing of statutory documents for Indian company/ LLP. Digital Signature Certificate (DSC) is required for online filing of documents. Therefore it is important to first associate/ register DSC on MCA Portal. You can associate DSC for any of the following roles of an individual:

  • Director,
  • Manager / Secretary,
  • Practising Professional,
  • Authorised Representative,
  • Nodal Officer – IEPF,
  • Deputy Nodal Officer – IEPF.

In case you lose the registered DSC, you can also update the registered DSC on MCA Portal. For that, you need to use Update DSC service on MCA Portal.

Steps to Associate / Register DSC on MCA

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  1. Go to the MCA Portal

    Access the mca.gov.in. Click on MCA Services > DSC Services > Associate DSC

  2. Select the Role of an individual from the dropdown list.

    Select Director from the dropdown list if you are associating director’s DSC.

  3. Enter the required details of an individual.

    In the case of director add DIN/DPIN, First Name, Last Name and DOB of a director. Click on Next.

  4. Enter Email id and click on Select Certificate to browse DSC certificate.

    Click on the checkbox to agree to the declaration and click on Submit.

A confirmation message will be displayed upon successful submission.

FAQs

I have a provisional DIN. Can I register my DSC on MCA Portal?

No. Only those director with approved DIN can register DSC on MCA Portal.

Whether all the directors are required to register their DSC on the MCA Portal?

No. Only those directors who will be signing the eForms on behalf of the company are required to register DSC on the MCA portal.

Do I need to register my DSC multiple times for each company in which I am a director?

No. You only need to register your DSC one time.

Is PAN mandatory for DSC registration of a person other than the director?

Yes. PAN is mandatory for Manager, Secretary and Practising Professionals for DSC registration.

What is Form DIR-3 KYC on MCA?

KYC means Know Your Customer or Know Your Client. The Ministry of Corporate Affairs i.e. MCA introduced Form DIR-3 KYC to update the data of every existing director in its records on an annual basis. Thus, each director with a valid DIN and designated partner with a valid DPIN must file this form on a mandatory basis.

When is the Due Date to file Form DIR-3 KYC?

  • Financial Year 2018-19: 15/09/2018
  • Financial Year 2019-20 onwards: Every director who has been allotted DIN on or before the end of the financial year, and whose DIN status is ‘Approved’ is required to file Form DIR-3 KYC on MCA Portal on or before 30th April of the next financial year.
Due Date DIR-3 KYC
On or before 30th April of next financial year
Due Date DIR-3 KYC
On or before 30th April of next financial year

If the director or designated partner does not file Form DIR-3 KYC within the due date, MCA authority would mark the DIN or DPIN as ‘Deactivated’. Director can then file Form DIR-3 KYC on only on payment of fee of Rs. 5000.

What are the conditions for filing Form DIR-3 KYC?

Form DIR-3 KYC should be filed on MCA Portal in the following cases:

  • DIN or DPIN has been allotted on or before 31.03.2018
  • Status of the DIN or DPIN is ‘Approved’
  • Every director including disqualified directors must file Form DIR-3 KYC
  • Enter a unique mobile number and email address for every director. It would be verified by an OTP (One Time Password)
  • The director should sign the form using his DSC i.e. Digital Signature
  • A practising professional (CA/CMA/CS) should certify the form.
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What details are required to file Form DIR-3 KYC?

  • DIN i.e. Director Identification Number
    DPIN i.e. Designated Partner Identification Number
  • Name as per PAN database
  • Father’s Name as per PAN database
  • Date of Birth (DoB) as per the PAN database
  • PAN Number and Aadhaar Number if Citizen of India
  • Passport Number if not a Citizen of India
  • Personal Mobile number and Personal Email Address
  • Permanent residential address and Present residential address

FAQs

Do I need to file Form DIR-3 KYC if I am a Disqualified Director?

There are two conditions to file Form DIR-3 KYC:
a. MCA has allotted DIN / DPIN to the director
b. DIN / DPIN holds status as ‘Approved’
If both the above conditions are satisfied, even a disqualified director needs to file Form DIR-3 KYC

Which documents can I attach as address proofs to file Form DIR-3 KYC?

-Address proofs like passport, election (voter identity) card, ration card, driving license, electricity bill, telephone bill or aadhar can be attached
-Proof must be in the name of the applicant only
-Documents should not be older than 2 months in case of Indian applicant and 1 year in case of a foreign applicant

What happens if the eForm DIR-3 KYC is not filed within the due date specified?

The DIN holders who have not filed their DIR-3 KYC for FY 2018-19 yet, they can file it now, with a penalty of Rs 5,000 for reactivation of the DIN.

The original due date for filing of DIR-3 KYC for FY 2018-19 was 31 April 2019. MCA has extended the due date till 14th October 2019.

Rules to select Company Name to avoid rejection on MCA

You can easily reserve a name for your new company using RUN service of MCA. However, MCA has provided rules to keep in mind while selecting a name of company. The following are some basic rules to keep in mind:

  • Name must be unique,
  • The name shall not be identical or resemble too nearly to the name of any existing company or LLP, you can check the company name from the MCA portal,
  • The name shall not be a registered trademark, you can check out the registered trademark from here.

Rules to select Company Name on MCA

  1. The name shall not include the words indicative of a separate type of business constitution. For example, the name should not contain co-operative, sehkari, trust, LLP, partnership, society, proprietor, HUF, Inc., PLC, etc. in the name.
  2. The proposed name shall not contain the words ‘British India’
  3. The name shall not imply association or connection with the embassy or consulate or a foreign government.
  4. The name shall not imply association or connection with or patronage of a national hero or any person held in a high esteem position in Government.
  5. The proposed name shall not include words such as ‘Insurance’, ‘Bank’, ‘Stock Exchange’, ‘Venture Capital’, ‘Asset Management’, ‘Nidhi’, ‘Mutual Fund’ etc. To include such words in the name, the applicant must submit a declaration based on the requirement of different regulators such as IRDA, RBI, SEBI, MCA, etc.
  6. The name shall not include the name of a continent, country, state, city. For example, an applicant cannot choose names like Asia Limited or Germany Limited or Haryana Limited.
  7. The proposed name shall not imply any connection with the Central Government, State Government, or any local authority. For the use of such words, a previous approval from the authority is necessary.
  8. The name shall not include the name of a person other than promoters or their close blood relatives. In such a case, the applicant shall take NOC i.e. No Objection Certificate, and attach it with RUN Form.
  9. The name shall not include the name of any sole proprietor or partnership firm already registered. In such a case, the applicant shall take NOC i.e. No Objection Certificate from the proprietor or partnership firm.
  10. For the Companies under Section 8 of the Act, the name shall include the words foundation, Forum, Association, Federation, Chambers, Confederation, council, Electoral trust and the like, etc. Every company incorporated as a “Nidhi” shall have the last word ‘Nidhi Limited’ as part of its name.
  11. The proposed name shall not include words such as Board, Commission, Authority, Undertaking, National, Union, Central, Federal, Republic, President, Municipal, Panchayat, Development Authority, Minister, Nation, Small Scale Industries, Governor, etc. To use such words, previous approval from the Central Government is required.
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FAQs

I have a partnership firm registered in Tamil Nadu? Can I give my new company the same name as my Partnership Firm?

Yes. You can give your new company the same name as your partnership firm. But while filing RUN form you need to attach NOC from the partnership firm.

Can I name my company after my name?

Yes, you can name your company after your name. However, you need to keep in mind that you are a promoter of that company.

What is a NIDHI company?

A NIDHI Company is notified under section 620-A of the Companies Act and is classified as “Mutual Benefit Financial Company” by the RBI. Essentially, a Nidhi Company differs from a regular finance
investment company or a Non-Banking Finance company (NBFC), as it deals only with its shareholders or members, for mutual benefits of its members. A Nidhi Company accept deposits only
its members and lends funds only to them on demand. A Nidhi Company is not entitled to carry out business/activities related with hire purchase financing, leasing finance, chit funds, acquisition of
securities issued by any corporate body, etc. or issue any debt instruments (such as preference share,debentures, etc.) in any form

RUN-LLP – Apply for Name Reservation for LLP Registration

As part of the registration process of a LLP, it should apply for name reservation through RUN-LLP service on MCA Portal. An LLP can file RUN (Reserve Unique Name) on MCA for the following purposes:

  • To Reserve the name of New LLP,
  • To Change the name of any Existing LLP

Before applying for name reservation, the applicant must check the available names of the proposed LLP before filing RUN form to avoid rejection.

Steps to file RUN-LLP for Name Reservation for LLP Registration

  1. Login to MCA

    Log in to your account on MCA Portal with valid username and password

  2. Navigate to RUN-LLP Service

    Go to MCA Services > LLP Services > RUN-LLP (Reserve Unique Name-LLP)

  3. Select option for name reservation

    Select an appropriate option for reserving a name i.e. for incorporating a new LLP or converting into LLP

  4. Enter LLPIN

    Enter LLPIN i.e. Limited Liability Partnership Identification Number if you are applying for the change of name for an existing LLP

  5. Enter Names

    Enter two proposed names and click on the Auto check

  6. Primary Check for Proposed Name – Invalid

    The system does a primary check for the names entered and displays a message whether it is valid or invalid

  7. Primary Check for Proposed Name

    The system does a primary check for the names entered and displays a message whether it is valid or invalid

  8. Objects of Proposed LLP

    In the comments section, describe the objects of the proposed LLP. The officer would accept or reject the name reservation request based on this description

  9. Attach Documents

    If there are any sectoral regulator approvals, NOCs or any other required documents, the applicant should attach such documents too. Click on Submit

  10. Payment

    The next screen is the payment screen on which a fee of Rs.200 is payable. Once the payment is made, the applicant can submit the request. There is no option to make payment with the PayLater option

  11. SRN generated

    On successful submission, an SRN and a Challan would be generated. The applicant can use the SRN to track the status of name approval on MCA

  12. Acknowledgment Letter

    MCA would send the acknowledgment letter for approval or rejection of the proposed name to the registered email ID of the MCA account from which the applicant had submitted the request

  13. File for Incorporation within 3 months

    The applicant has a period of 3 months to file for incorporation of the LLP from the date of acknowledgment letter received on email

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FAQs

Is DPIN of designated partner required for making an application for reservation of name under RUN-LLP service?

No. The applicant does not need DPIN of the designated partner for making an application for name reservation in the RUN-LLP service. Earlier, it was compulsory to hold a DPIN for making an application for approval of the name of an LLP through Form 1.

Is the digital signature of the designated partner required for making an application for reservation of name under RUN-LLP service?

No. The applicant does not need the digital signature of the designated partner for making an application for name reservation in the RUN-LLP service. Earlier, it was compulsory to have a DSC i.e. digital signature for making an application for approval of the name of an LLP through Form 1.