SPICe Form (INC-32) : Incorporation Form for Company

SPICe INC-32 is a single application form used for Incorporation of Company in India. The full form of SPICe is Simplified Proforma for Incorporation Company Electronically. This is a linked form. And it needs to be filed with e-MOA (SPICe INC – 33) and e-AOA (SPICe INC – 34). You can use SPICe INC – 32 for the following purposes:

  • Reservation of Name for New Company,
  • Incorporation of a New Company,
  • Application for Allotment of DIN,
  • Application for PAN and TAN of a company.

You can also reserve name through RUN. We suggest applying for name reservation through RUN rather than applying in SPICe INC – 32. Since it is easy to reserve name through RUN and it stays reserved for 20 days.

Who can use SPICe INC-32 for Company Incorporation

Following Type of Companies can use SPICe form for incorporation:

  • Private Limited Company (PLC),
  • Public Company,
  • One Person Company (OPC),
  • Section 8 Company,
  • Producer Company,
  • Part I firm to Company,
  • Part I LLP to Company,
  • Nidhi Company,
  • Part I Others,
  • Part I Section 8 Company.

Information Required to file SPICe INC-32 for Company Incorporation

  • Company Information: Type of the company, Class of the company, Category and Sub-Category of the company, Capital Structure of the company, Address of the company, etc.
  • Director Details: Name, PAN, Address, Date of Birth, Education Details, Proof of Identity and Proof of Address, etc.
  • Stamp Duty Details: Amount of stamp duty paid, Mode of Payment, Date and Place of Stamp Paper, Registration number of vendor, etc.
  • PAN and TAN Application Details: Area Code, AO Type, Range Code and AO No.
  • EPF / IEC Registration Details: It is not mandatory. Type of Unit, No. of Employees, Type of Act Applicable, etc.
  • Investment Details: It is not mandatory. Details of Land, Building and Plant and Machinery and amount proposed to be invested in it by incorporating company.

Steps to file SPICe INC – 32 on MCA Portal

  1. Login to MCA Portal

    Login to your account on MCA Portal with valid username and password

  2. Go to Upload e-Forms

    Click on Upload e-Forms on the right side of the screen under Home > My Workspace

  3. Click on Normal Forms and Linked Forms

    Under the option of Upload E-Forms, click on Normal Forms and Linked Forms to upload the relevant form

  4. Upload SPICe

    Click on Browse to upload saved SPICe form. This form is a linked form and needs to be filed with SPICe INC-33 and SPICe INC-34.

  5. SRN (Service Request Number)

    Once forms will be uploaded successfully, SRN (Service Request Number) will be generated. Save the SRN to make payment of form fees

Fees of SPICe INC – 32

The fees are applicable based on the capital structure of the company:

1. In case of a company having share capital:

Nominal Share Capital Fee Applicable
Up to 15,00,000 N/A
More than 15,00,000 INR. 500

2. In case of a company not having share capital:

Number of Members Fee Applicable
Up to 20 Members N/A
More than 20 Members INR. 500

And for application of PAN and TAN fees of INR. 66 and INR. 65 becomes payable with SPICe form.

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Post Submission Process

Following are the post submission steps:

  • SRN Generation: Once you upload the SPICe forms, the system generates an SRN. Save the same to track the status of forms filed.
  • Payment Challan Generation: Once the applicant pays the form filing fees, the system generates a Payment Challan. Save the same and use it in future as Proof of Payment.
  • Email from MCA21 Administrator: Once SPICe forms are submitted. They can either be Approved or sent for Resubmission by MCA Administrator. You will receive it on your email id mentioned in the form.
  • Approval / Rejection: If SPICe forms get approve by the MCA. Then it means your company is incorporated under the Companies Act, 2013. And you will receive Incorporation Certificate with details of PAN and TAN of a company on your email id. Also, DIN will be allotted to the individuals who have applied for it via SPICe INC – 32. If SPICe forms are don’t get approve then you need to make a fresh application for incorporation of company.
  • Resubmission: If there is any discrepancy found in SPICe forms they will be sent for Resubmission by MCA Administrator. You will receive an email for the same. An email will also contain the reason for resubmission. No need to pay fees while resubmitting the forms.
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FAQs

When to file SPICe INC – 32?

SPICe form needs to be filed after filing RUN Form and before the incorporation of a company.

How many Resubmissions are permitted for SPICe forms?

Two Resubmissions are allowed under SPICe forms. Resubmission needs to be done within 15 days from the date of receipt of an email from the MCA Administrator.

What are the attachments to SPICe INC – 32?

Following are the attachments to SPICe INC – 32:
-MOA of the company,
-AOA of the company,
-Declaration by the first subscribers in INC-9 (Affidavit is not required),
-Self-attested Identity Proof and Address Proof of all new directors (DIR-2),
-Nomination Consent Form in case of OPC.

Can I claim a refund if SPICe gets rejected?

Yes. You can apply for a refund of fees paid at the time of filing of forms. Here you will require details of Payment Challan.

Can I incorporate a Subsidiary of a company incorporated outside using SPICe forms?

Yes. You can incorporate a Subsidiary of a company incorporated outside using SPICe forms. You need to select the sub-category of company as Subsidiary of company incorporated outside.

MCA Portal : Get Certified Copies of filed eForms

All public documents are available for viewing on MCA Portal. You can use the “Get Certified Copies” service of MCA to request the required documents. You need to pay the requisite fees and physical certified copy of the requested document will be sent to you. This service is useful to companies / LLP who have lost their filed eForms with MCA. You can create a request for the following category of documents:

  • Certificates,
  • Change in Directors,
  • Incorporation Documents,
  • Charge Documents,
  • Annual Returns and Balance Sheet eForms,
  • LLP Forms (Conversion of company to LLP),
  • Other eForm Documents,
  • Other Attachments filed with MCA.

You can get certified copies for registered Indian / Foreign Company and LLP.

Steps to Get Certified Copies of eForms for a company: MCA Portal

  1. Go to MCA Portal

    Firstly, Login to your account on MCA Portal. Click on MCA Services > Document Related Services > Get Certified Copies

  2. Click on the checkbox to select at least one search criteria.

    You can select Company Name, Company CIN or Company Registration Number. Enter details according to criteria selected and click on Submit.

  3. List of companies with a similar name will appear.

    Click on hyperlink against the CIN of the company.

  4. Enter Document Category and Year of Filing. Click on Submit.

    List of all the documents will be shown. Select the required document and click on Continue.

  5. Enter Document Details.

    Pages of document and Number of Certified Copies required. Click on Get Fee Details.

  6. Details of documents selected will be shown in cart details. Click on View Payment Details to confirm payment details.

    If you wish to add more documents then you can click on Add more Documents to cart.

  7. Click on Make Payment to pay fees. Select a convenient Payment Option.

    You can make online payment through Credit/ Prepaid Card or Internet Banking. You can also make offline payment via Challan, Pay Through NEFT or Pay Later option.

  8. After Payment is done. SRN will be generated with Payment Challan.

    Save the same for future reference.

  9.  The status of a request will be under My Workspace > Certified Copies.

     It takes 24 hours to process the request for certified copies on MCA Portal.

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Steps to Get Certified Copies of eForms for an LLP: MCA Portal

1 Go to MCA Portal

2 Login to your account on MCA Portal

3 Click on MCA Services > Document Related Services > Get Certified Copies

4 Click on Checkbox against the LLP option. Click on the checkbox to select at least one search criteria.

You can select LLP Name or LLPIN. Enter details according to criteria selected and click on Submit.

5 List of LLP with a similar name will appear. Click on hyperlink against the LLPIN of the company.

Enter Document Category and Year of Filing. Click on Submit.

6 List of all the documents will be shown.

Select the required document and click on Continue.

7 Enter Document Details

Pages of document and Number of Certified Copies required. Click on Get Fee Details.

8 Details of the documents selected will be shown in cart details. Click on View Payment Details to confirm payment details.

If you wish to add more documents then you can click on Add more Documents to cart.

9 Click on Make Payment to pay fees. Select a convenient Payment Option.

You can make online payment through Credit/ Prepaid Card or Internet Banking. You can also make offline payment via Challan, Pay Through NEFT or Pay Later option.

10 After Payment is done. SRN will be generated with Payment Challan.

Save the same for future reference.

11 It takes 24 hours to process the request for certified copies on MCA Portal.

After 24 hours you will see the status of a request from your login. It will be under My Workspace > Certified Copies.

FAQs

When will I receive the certified copies requested?

It usually takes 15-20 days to receive requested certified copies of documents from MCA.

How can I get a copy of MOA and AOA of my company?

You can get a copy of your companies MOA and AOA using Get Certified Copy service of MCA. Select Document Category as Incorporation Documents and select Year of Filing i.e, Incorporation Year. Make a payment of fees and create a request for its certified copies.

Can I get a copy of the filed financials of a company for the previous year?

Yes. Financials of the company are attached to AOC-4 eForm of company. Use Get Certified Copy service of MCA for it. Select Document Category as Other Attachments and select Year of Filing of eForm and not a financial year while creating request.

MCA Portal : Workspace

My Workspace” is a personalized page available for every type of user on the MCA Portal. A registered user or a business user can access the information requested by them under this section and view the latest notices communicated by the Ministry of Corporate Affairs (MCA). There are six sections under this tab:

  1. Upload e-Forms
  2. Notices & Circulars
  3. My Companies
  4. Subscribed Reports
  5. Certified Copies
  6. Documents

Under the “My Companies” section, the user can view the companies/LLP which is associated with them.

The Director of a company is the one who has the power to associate another individual to a Company/LLP.

The user can click on the CIN/LLPIN/FCRN link to view the SRN number of the e-Form. Additionally, the user can also view the e-Filing Form status from under this section. Furthermore, they can view the e-Form Filing details of 15 latest records.

The user can view or download the public documents for which they had placed the requests by using the View Public Document user service on the portal. This service can be found under the MCA services section.

The user can also view the list of requests they had filed to view certified copies of public documents under the “Certified Copies section.”

Furthermore, the users can download the details of the Indian Companies Incorporated in the previous 30 days. This function can be accessed under the “Subscribed Reports” section.

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e-Forms can be uploaded from under this section. As a part of Annual e-Filing, Companies incorporated under the Companies Act, 1956 are required to file certain documents with the Registrar of Companies (ROC).

FAQs

What is MCA21?

It is an e-Governance initiative of the Ministry of Corporate Affairs (MCA), Government of India that enables easy and secure access of the MCA services to the corporate entities, professionals and citizens of India.

How does the MCA Portal help me?

– It provides information about the acts and rules that govern the working of MCA.
– The portal allows you to access various MCA user services offered by the MCA.
– It allows you to access various reports offered by the MCA.
– They provide contact addresses of various offices and officials of MCA.
– It provides links to various other Ministry and Government agencies.

How can I file an Investor related complaint?

In order to file an Investor related complaint, an Individual would need to download and Investor Complain eForm or
Serious Compliant eForm. Then, he/she would be needed to fill the form and upload it in the MCA21 application. The compliant
will be assigned to a MCA official who shall look into the compliant and resolve it.