Universal Account Number (UAN) is a unique number allotted by the Ministry of Labour and Employment, Government of India to the employees registered for Provident Fund. With Universal Account Number, the employee can access claims, claims status, PF balance, upload KYC, file for e-Nomination, etc. UAN number can be generated online through the EPFO Portal.
UAN can be generated by both, employer or employee.
Generate UAN through Employer
In order to generate UAN number of employees, first, the establishment/ employer will have to register itself with Employees Provident Fund Organisation (EPFO), India. In case the establishment/ employer is not registered with EPFO, they can register for provident fund online through the Unified Shram Suvidha Portal which is the official portal of the Ministry of Labour and Employment.
Once the establishment is registered, following steps need to be followed to add members to EPF:
- Login to EPFO Portal
Login to the EPFO portal using the credentials sent on your email Id upon successful sign up with Unified Shram Suvidha Portal.
- Register Individual
Next, navigate to ‘Member’ and click on ‘Register Individual’ to add employees to your establishment.
- Enter Member Details
Then, enter employee details like
a. Name (as per Aadhaar Card)
b. Date of Birth
d. Father/ Husband’s Name
e. Relation to the name entered above
f. Marital Status
i. Email Id
k. Date of Joining
l. Monthly EPF wages as on Joining
Then, enter the KYC details. It is mandatory to add Aadhaar details.
After entering all the necessary details, click on ‘Save’.
Note: If the employee already has a UAN, you may select the appropriate option.
Thereafter, you will be required to approve the same.
In order to approve, navigate to ‘Member’ and click on ‘Approvals’.
The member details you saved will be displayed here. Click on ‘Approve’ to add the member to the establishment. Upon approving, the employee will be added to the Establishment.
- Check UAN
Finally, once you have approved the member, navigate to ‘Dashboard’ and click on ‘ Active Members’. Next, click on ‘Search’ and the page will display all the active members and their UAN.
Generating UAN through Employees
In case the employer has not allotted the UAN, employees can generate UAN number themselves by following these steps:
- Firstly, go to the UAN member page and click on ‘Direct UAN Allotment by Employees’ on the bottom right corner.
- Then, enter your Mobile Number linked with Aadhaar Card and enter the OTP received.
- Finally, the portal will auto-populate the fields based on your Aadhaar Card and your UAN will be generated. You will also receive an SMS with your UAN.