ROC Compliances for F.Y. 2020-21: Private Limited Companies

In order to run a company, there are certain RoC compliances laid down by the Ministry of Corporate Affairs (MCA) that a company must take care of each year. Failing to comply with these regulations often leads to paying a hefty amount of penalty or late fees.

Hence, in order to avoid such a scenario, it is advisable that companies make sure that these basic provisions are complied with. It must be noted that the due dates mentioned in this article are subject to any extensions/ exemptions as may be made by MCA.

RoC Compliances

Sr. No Particulars e-Form Due Date
1 Return of deposits regarding outstanding receipt of loan or money other than deposits. DPT-3 30.06.2021
2 Any person who has been allotted DIN on or before 31st March, need to file this form to update their details DIR-3 KYC 30.09.2021
3 Return for half year ended 31st March regarding outstanding payments to Micro or Small Enterprises for a period exceeding 45 days MSME-1 31.07.2021*
4 Return for half year ended 30th September regarding outstanding payments to Micro or Small Enterprises for a period exceeding 45 days MSME-1 29.10.2021
5 Notice of appointment of auditor to be given within 15 days of such appointment in AGM ADT-1** 14.10.2021
6 Filing financial statement and other documents with the Registrar AOC-4 29.10.2021
7 Annual Return MGT-7 28.11.2021

*The due date of filing MSME-1 is 30th April, however, MCA vide circular number 06/2021 and 07/2021 dated May 03, 2021, has given a relaxation due to COVID-19, allowing stakeholders to file various forms due for filing during 01/4/2021 to 31/05/2021 under the Companies Act, 2013/LLP Act, 2008 by 31st July, 2021 without payment of additional fees.

**In case the auditor has been appointed in Board Meeting, ADT-1 must be filed within 15 days from the date pf appointment as decided in the Board Meeting.

Other Compliances

Sr No Particulars Companies Act, 2013 Provision
1 Board Meeting Section 173 (1) At least 4 Board Meetings must be held in a financial year in such a way that the gap between two Board Meetings does not exceed 120 days
2 MBP-1 Section 184 (1) and Rule 9 (1) of Meetings of Board and its Powers, 2014 Every Director of the company shall submit a disclosure in MBP-1 in the first Board Meeting he/ she participates in
3 DIR-8 Section 164 (2) and Rule 14 (1) of Appointment and Qualification of Directors, 2014 Every person appointed/ re-appointed as a Director shall submit disclosure of their non-disqualification in form DIR-8 at the time of such appointment/ re-appointment
4 Annual General Meeting Section 96 Every Company other than OPC shall hold an AGM within 6 months of completion of the financial year.
Eg.: If the year ends on 31st March, 2021, the AGM must be held on or before 30.09.2021
5 Statutory Registers   Every Company shall maintain a register of :
– Members
– Share Transfer and Share Transmission
– Charge
– Directors And KMPs
– Directors And KMPs’ shareholding
– Deposits
– Loans/Guarantee
– Contracts or Arrangements in which Directors are interested
What is the due date of AOC-4 for 2020-21?

Due date for AOC-4 is within 30 days of holding AGM. If AGM is held on 30.09.2021, AOC-4 shall be filed on 29.10.2021

What is the due date of MGT-7 for 2020-21?

Due date for MGT-7 is within 60 days of holding AGM. If AGM is held on 30.09.2021, MGT-7 shall be filed on 28.11.2021

When to file MBP-1?

A director must submit disclosure of interest in form MBP-1 in the first Board Meeting that he/she participates in.