The Ministry of Labour & Employment, Government of India, has come up with a common PF and ESI registration. Employers can make the registration online through the Unified Shram Suvidha Portal.
PF-ESI Registration Process
- Sign up on the Shram Suvidha Portal
Firstly, sign-up on the Unified Shram Suvidha Portal and a verification link will be sent to your email-id. After verifying, you will be re-directed to a new page for creating your User Id and Password.
(Note: Username and Password are case sensitive)
- Login to your account
Next, login to your account by using the credentials used for signing up.
- Navigate to “Register for EPFO-ESIC”
After logging in, go to “Register for EPFO-ESIC” and click on “Apply for New Registration”
- List of Acts
Next, you will be shown the following List of Acts:
a. Employees’ State Insurance Act, 1948
b. Employees’ Provident Fund and Miscellaneous Provision Act, 1952
Select the Act for which you are seeking registration. Select the Act applicable to you. If only one of the Acts are applicable, choose that Act.
- Establishment Details
Further, enter your:
a. Establishment Name as per PAN
b. Address of Establishment
c. Establishment Setup Details
d. Factory License Details, if any
e. Start-Up registration number, if any
f. MSME registration number, if any
g. Lastly, enter ownership details
Save draft and click on “Next”. - eContacts
Next, enter the email address and mobile number of the authorised person.
- Contact Persons
Next, you are required to enter:
a. Primary Manager details (if any)
b. Primary Owner details
Similarly, you can add more owners.
- Identifiers
Now, select any identifier from the dropdown list and fill in the details
For instance, if you select “Goods and Service Tax Identification”-
a. Enter GSTIN in “Identifier Value”
b. Further, enter the name as on the GST Registration Certificate in “Name of Identifier”
c. Thereafter, enter the date on which the GST Registration Certificate was issued in “Date of Issue”,
d. Next, enter the name of the issuing authority in “Issued by (Authority) ”, which in case of GSTIN would be Goods and Service Tax Department
e. Lastly, enter the place where the document was issued in “Issued at (Place)”
- Employment Details
Further, you are required to enter:
a. Employee details covered under EPF Act (Note, these details are only required for EPFO registration)
b. Total number of employees employed for wages directly and through immediate employers on the date of application (Note, these details are only required for EPFO registration)
c. Other common details
- Branch/ Division
After that, enter branch/ division details, if any.
- Activities
Further, select the primary business activity, nature and category of work from the dropdown.
- Attachments
Lastly, upload the documents from the dropdown for proof of address, date of setup proof, license proof.
Also, upload the specimen signature (Sample format is available on the website).
Finally, upon filling all the necessary details, you will be required to attach DSC and submit the form. Then, an email will be sent on the registered email address. Moreover, you will also receive the login id and password using which you can login to EPFO and ESIC.
FAQs
Yes, you can register either for both or any one of them. Select the Act applicable to you from the options provided before starting registration process.
All documents are to be uploaded online, no physical documents are required to be provided.
Hello @emmy
Yes, an establishment can register itself for PF and ESI online by signing up on the Unified Shram Suvidha Portal maintained by the Ministry of Labour and Employment, Government of India.
Here is a detailed article explaining the step by step process for PF and ESI registration
Hope this helps!
Hey @Souren_Das
No, you do not have to give the details of employees at the time of registration.
Hope this helps!
hi i am getting an error in epf registration …can u pls help
“PAN number does not match with the owner name provided” on shram suvidha portal for a proprietory firm . i have entered correct details. 100% sure
Hey @Vineet_More
You might be incurring this error if there is a mistake in entering the name in the proper sequence i.e. First Name, Middle Name, and Last Name.
Hope this helps!
Hello @Anamika_Sharma
The due dates regarding PF Payment and Return are as under:
PF Payment: The due date for PF Payment, i.e. the date by which employees’ PF shall be deducted is on or before 15th of the next month.
PF Return: The due date of filing PF return on the EPFO portal is on or before the 15th of every month.
You can learn more about PF return filing here:
Hi @Hari_Dass
Quicko is a tax planning and filing platform.
We will be able to help you with all your tax-related queries.
You can also Ask an Expert.