While generating an e-Way Bill (EWB) Vehicle number is optional. However, an e-way bill without the Vehicle number is not valid for the movement of goods. The e-way bill portal provides you with the option of updating vehicle numbers. The user can also update the vehicle numbers in bulk on the EWB portal. Here are a couple of scenarios the user can use this option in:
- If the Vehicle Number was not entered while generating the e-Way Bill or,
- The goods are shifted to another vehicle/conveyance during transit due to breaking down or any transshipment.
It is important to update the EWB as, at any point in time, should the e-way bill be checked by any tax official, the vehicle number should match with the vehicle carrying the consignment.
Step-by-step process to Update Vehicle Number on e-Way Bill
- Visit the EWB portal
Visit the e-Way Bill Portal and log in to the portal. Navigate to the e-Way Bill option located on the left-hand side of the dashboard and click on “Update Vehicle No.” from the drop-down list.
Note: If the Consolidated e-Way Bill needs an update of transport/vehicle details, select “Re-generate” under “Consolidated EWB” appearing on the left-hand side. The rest of the steps remain the same
- Update vehicle number
Thus, we move to the “Update Vehicle Number” page. Additionally, choose either the “e-Way Bill No.” or the “Generated Date” option against the “Show e-Way Bill” section.
- Enter the required details
Hence, the list of filtered EWBs will appear according to your choice. Thus, select the relevant EWB for which you want to update the vehicle number. Enter the following details on the page:
1. The vehicle number
2. Enter the starting point location under the “Enter From Place” section
3. Select the reason for the change from the drop-down list
4. Finally, enter the remarks if required
Click on “Submit.”
Therefore, the system updates the EWB with the new details instantly. In case any errors occur during the process, they are shown on the screen.
The Vehicle number can be updated by the generator of the e-way bill or the transporter assigned by the generator for that particular e-way bill.Who can update the vehicle number for the EWB?
If the vehicle breaks down while transporting the goods with an EWB then the transporter can repair the vehicle and continue the journey with the same EWB. If he has to change the vehicle, then he has to enter the new vehicle details in that EWB, on the EWB portal, using the ‘Update vehicle number’ option in Part B and continue the journey in a new vehicle, within the original validity period of e-way bill.
Some of the consignments transported through transshipment using different vehicles before they arrive at the place of destination of the recipient. Hence for each movement from one place to another, the transporter needs to update the vehicle number in which he is transporting that consignment in part B of the E Way Bill.