e-Way Bill Portal : Generate e-Way Bill

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Maharshi Shah

e-Way Bill
e-Way Bill Portal
Last updated on April 23rd, 2021

An e-way bill can be generated on the EWB Portal or through SMS or through the Android app. Once the e-way bill is generated, the supplier, recipient, and transporter will receive a unique e-way bill number. This e-way bill helps to allow the transportation of goods from one point to another. It is also possible to generate the EWB in a bulk manner.

There are some pre-requisites for generating an e-way bill:

  1. The registration on the e-way bill portal
  2. The Invoice/Bill/Challan related to the consignment of goods must be in hand
  3. If transport is by road, the transporter ID or the vehicle number
  4. If the transport is by rail, air, ship – transporter ID, transport document number, and date on the document

Steps To Generate e-Way Bill

  1. Visit the EWB portal

    Visit the e-Way Bill Portal and log in using valid credentials.

  2. Navigate to Generate New option

    Additionally, click on the e-Way Bill > Generate New option which is located on the top left corner of the dashboard. e-Way Bill Portal - Generate New

  3. Enter the required details

    We, therefore, move to the “Transaction Details” page. Thus, enter the relevant details in the respective fields.e-Way Bill Portal - Transaction Details

  4. Transaction type

    Therefore, under the “Transaction Type” section, select “outward” if you are a supplier of consignment and similarly, select “inward” if you are a recipient of the consignment. Likewise, select the relevant sub-type applicable to you. The following subtypes appear on the selection of the “Outward” transaction type:e-Way Bill Portal - Outward Transaction Type

  5. Inward transaction type

    Moreover, the following subtypes appear on the selection of the “Inward” transaction type:e-Way Bill Portal - Inward Transaction Type

  6. Document type

    Additionally, select the appropriate document type from the drop-down list. Enter the document/invoice number. Likewise, select the date of the invoice or challan or document. The system won’t allow the user to enter a future date.

  7. Enter To/From section details

    Hence, “From/To” depending on whether you are a supplier or a recipient, enter the To/From section details. If the supplier/client is unregistered, then mention ‘URP’ in the field GSTIN, indicating that the supplier/client is an ‘Unregistered Person’.e-Way Bill Portal - From or To details

  8. Enter the following consignment details

    Thus, enter the following details of the consignment (HSN code-wise) under the “Item Details” section:
    1. Product name
    2. Description
    3. HSN Code
    4. Quantity,
    5. Unit,
    6. Value/Taxable value
    7. Tax rates of CGST and SGST or IGST (in %)
    8. Tax rate of Cess, if any charged (in %)MCA Portal - Item Details Section

  9. Transporter details

    Likewise, enter the required “Transporter Details.”MCA Portal - Item Details Section

  10. Generate the EWB

    Finally, click on submit. The system, therefore, verifies the data for any error. Once the validation process is complete, the request is processed. Hence, the system generates an e-Way Bill EWB-01 form with a unique 12-digit number.e-Way Bill - EWB-01 Form


What is TRANSIN or Transporter ID?

It is a 15-digit unique number generated by the e-Way Bill (EWB) system for unregistered transporter, once he enrolls on the system which is similar to GSTIN format and is based on state code, PAN, checksum digit. Therefore, this transporter ID can be shared with the clients who may enter this number while generating e-waybills for assigning goods to him for transportation.

What is the validity period of the e-Way Bill?

Yes. The validity of the e-way bill depends upon the distance the goods have to travel. In the case of regular vehicle or transportation modes, for every 100 KMs or part of its movement, one-day validity has been provided. Moreover, in the case of Over Dimensional Cargo vehicles, for every 20 KMs or part of its movement, one-day validity is provided. And this validity expires on the midnight of last day.

How to generate the EWB from a different registered place of business?

The person in charge of a conveyance shall carry the invoice or bill of supply or delivery challan, bill of entry as the case may be, and a copy of the e-way bill number generated from the common portal.

Got Questions? Ask Away!

  1. Hey @ViraajAhuja47

    Yes. All the registered persons under GST must register on the portal of e-way bill using their GSTIN. Once GSTIN is entered, the system sends an OTP to the registered mobile number, registered with GST Portal and after authenticating the same, the system enables you to generate your username and password for the e-way bill system.

    After the generation of the username and password of your choice, you may proceed to make entries to generate an e-way bill.

    Hope this helps!

  2. Hey @HarshitShah

    The validity period of the e-Way Bill is calculated on the basis of ‘approx. distance’ entered while generating the e-Way Bill. For every 100 KM, one day is a validity period for the e-Way Bill as per rule and for part of 100 KM, one more day is added. For example, If approx. distance is 410KMs then the validity period is 4+1 days.