The sub-users can be created using the same GST Number – GSTIN as that of the original user. The sub-user can use the same login credentials created originally and perform the same actions as per the access that is given to them. However, the sub-user is restricted from Rejecting any e-Way Bill.
Steps to Create Multiple Sub-Users on the e-Way Bill Portal
- Visit the e-Way bill portal
Visit the e-Way Bill Portal and login to your account. Click on the “Create Sub-User” option from the “User Management” drop-down list.
- Validate details
Enter the OTP sent to the registered e-mail ID/mobile number and click on the “Validate” option.
- Sub-user availability
Enter the sub-user name and click on “Check” to verify its availability.
- Enter the required details
Enter the name of the user and their designation in the respective field. Additionally, enter their mobile number and e-mail ID.
- Place of business
Select the place of business for which the sub-user is enabled to generate e-Way Bills.
- Available functions to the Sub-User
Moreover, select the functions that are available to the sub-user on the EWB portal. Finally, click on the “Submit” option.
The sub-user created will receive a password after the completion of the process. In case of any error, a pop-up message appears on the screen.
Steps to Freeze the Sub-User
- Step 1: Therefore, after logging in to the portal, select the “Freeze Sub-User” option from the “User Management” drop-down list.
- Step 2: Hence, select the sub-user you wish to freeze from the list of sub-users shown to you.
- Step 3: Finally, click on the option “Freeze” located at the bottom of the page. Thus, freezing the sub-user will restrict their access to all the functions available on the e-Way Bill Portal.
FAQs
The taxpayer or the authorized person cannot operate the e-Way Bill Portal on every occasion. In such cases, he can authorize his staff to do so. The main user can also create multiple sub-users and assign different roles to them. Moreover, this facility helps the main user to monitor the activities done by sub-users. However, the main user should ensure that whenever an employee is transferred or resigned, the sub-user account is frozen/blocked to avoid misutilization.
For every principal/additional place of business, the user can create a maximum of 3 sub-users. That is, if the taxpayer has only (one) principal business place (and no additional place of business), he can create 3 sub-users. If the taxpayer has 3 additional places and one principal place of business ( ie 4 places), then he can create 12 (4 X 3) sub-users.
Hey @ViraajAhuja47
Yes. All the registered persons under GST must register on the portal of e-way bill using their GSTIN. Once GSTIN is entered, the system sends an OTP to the registered mobile number, registered with GST Portal and after authenticating the same, the system enables you to generate your username and password for the e-way bill system.
After the generation of the username and password of your choice, you may proceed to make entries to generate an e-way bill.
Hope this helps!
Hey @TeamQuicko
How is the validity of the e-way bill calculated?
Hey @HarshitShah
The validity period of the e-Way Bill is calculated on the basis of ‘approx. distance’ entered while generating the e-Way Bill. For every 100 KM, one day is a validity period for the e-Way Bill as per rule and for part of 100 KM, one more day is added. For example, If approx. distance is 410KMs then the validity period is 4+1 days.