Board Meetings : Certificate of Incorporation

A board meeting is a formal gathering of a Board of Directors. Most of the organizations, being public or private, profit or non-profit, are ultimately governed by a body commonly known as Board of Directors. The members of this body cyclically meet to discuss strategic matters. A certificate of incorporation is a legal document that shows you’ve formed and registered your limited company with Companies House. This is in line with the Companies Act 2006.

In essence, it’s your company’s birth certificate. It shows the name of your Company, its registered number and the date it was incorporated. Further it also shows the type of Company you have set up and where your registered office is located.

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A Company has to convene the first Board Meeting within 30 days of Incorporation. The notice issued to the Directors to convene the first Board Meeting must mention that its the first Board Meeting of the Company. Noting a certificate of Incorporation of the Company must be placed before the Board in the first Board Meeting.

Thus, review your Board Meeting Minutes immediately after the meeting. When your board meeting minutes are complete and finished, make sure they are distributed to board members as soon as possible. Once the minutes are approved by a vote of the members during the board meeting, they become part of the official record of the organization. Therefore it’s important that a copy of all minutes are kept in one place.

Download Meeting Minutes
Download Sample Board Meeting for Certificate of Incorporation
Download
Download Meeting Minutes
Download Sample Board Meeting for Certificate of Incorporation
Download

FAQs

What is the penalty for not convening the Board Meeting within 30 days of Incorporation?

The Company shall be liable to a penalty of INR 25,000. And further every officer of the Company who is in default shall be liable to a penalty of INR 5,000.

How many Board Meetings shall be convened in one Financial Year?

At least 4 Board Meetings should be convened in the Financial Year.

What should be the time-gap between two Board Meetings?

The time-gap between two Board Meetings cannot exceed 120 days. Therefore it means at least one Board Meeting shall be conducted in every quarter

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Got Questions? Ask Away!

  1. Hello @Dixita

    You can download the Certificate of Incorporation of any company by registering on MCA, entering the CIN of the Company, paying a fee for inspection of documents and clicking on ‘Incorporation Documents’.

    Hope this helps!